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If you and your boss disagree about file sharing, do not give up hope. While plenty of managers and executives are resistant to technological change, most are willing to compromise once they understand how the business can benefit from a new system.
Secure file sharing has reached a mainstream tipping point for good reason. It dramatically reduces a company's risk level so that sensitive data is protected throughout the entire file transfer process.
One of the common criticisms of traditional file sharing programs is that they are vulnerable to outsiders who “listen in” on others' file transfers in an effort to steal confidential information. These fears do not exist when it comes to secure file sharing. If your boss believes that a cheap, bare bones file sharing program is appropriate for your company, he'll likely change his tune once he fully understands the benefits of secure file sharing.
Look for secure file sharing that allows you or your outsourced tech gurus to monitor the file server for threats. Any party who attempts to improperly access your files should be detected and blacklisted. Their IP addresses will no longer be able to connect to your FTP site or any other FTP site on the same network. Tell your boss about this capability and explain how the added security is a considerable selling point to new clients as well as business partners.
Can you imagine sending a large file full of highly sensitive, confidential information to a business partner, client or employee, only to have it stolen mid-transfer? Worse yet, you may be completely unaware that it was stolen. This is an unfortunate reality that occasionally happens when a company fails to implement a secure file sharing program. The costs of information theft can significantly impact a firm's bottom line.
When such a security breach occurs, all transfers must cease until the problem is corrected. This has a considerable affect on workplace productivity. More important is the damage that can be done to your firm's reputation. Describe the above scenario to your boss and explain how such a security breach will damage relationships with your valued clients. The extra bit of money that you spend on a secure file sharing system can preserve business relationships that are potentially worth millions of dollars.
Even if your company doesn't have the IT personnel in place to implement and manage a secure file sharing system, the work can be outsourced to experts. Outsourcing file sharing allows your company to avoid having to dedicate hardware to the system. It also saves you money, as you won't have to license some of the file sharing server software or pay for software upgrades and maintenance. Add in the fact that your outsourced file sharing experts will be able to quickly patch problems and you can see why more companies are taking this route. It allows highly compensated IT employees to focus on more pressing matters that impact the company's profitability.
Many file sharing services carry a per-user, per-month price tag. This is generally around $15 (sometimes $30) per month per user, which can easily add up to a huge expense if there are a lot of staff, customers and business partners to share files with. Even a mere 50 separate login accounts can cost $750 per month or more.
Make sure your boss knows that there are other file sharing services that offer flat rate pricing for the whole FTP site and allow you to create unlimited user login accounts. You should be able to accommodate 50 users for under $100 per month and have unlimited users for no more than $250 per month in fixed costs.
Print out this article and commit it to memory before attempting to sell your boss on secure file sharing. Once he fully understands how secure file sharing comprehensively protects your company's uber-sensitive data, he'll begin to consider an upgrade.
