Looking for a new SFTP (Secure File Transfer Protocol) server or solution? It can feel overwhelming with so many options out there. A quick search gives you a never-ending list of results, and knowing where to start is hard. To make it easier, here are four must-have features to look for in an SFTP server that’s right for your business. With these features, you’ll ensure your business stays secure, productive, and ready for future growth. In this post, you’ll learn the priorities you should look for in an SFTP server or solution:
Prioritize Security
Ensure Ease of Use
Cost Effectiveness
Scalability
Security is the most important feature of any SFTP server or solution. Today, almost every business handles sensitive data, whether it’s financial, personal, healthcare, proprietary product information, or something else keeping it safe is critical. A security breach could cost you money, trust, and even legal trouble. Look for these features:
- Encryption: Protect data both when it’s being sent (using encryption like FIPS 140-2 validated encryption modules) and when it’s stored (using Data-at-Rest-Encryption like AES-256). Encryption ensures that even if data is intercepted, it can’t be read by unauthorized parties.
- IP Address Restrictions: Control who can access your server by allowing only approved IP addresses for connections. This feature prevents unauthorized users from accessing your server through networks or locations unknown to you.
- Multi-Factor Authentication (MFA): If your SFTP solution has an HTTPS web application, add an extra layer of security by requiring a second step to log in. For example, a user might need a password and a code sent to their phone, email, or integration with a TOTP application that cycles codes at intervals (such as Duo, Microsoft Authenticator, or Google Authenticator).
- Folder Access Controls: Limit access based on roles, so only the right people see sensitive files. This feature ensures data isn’t exposed unnecessarily, and allows you to utilize “least privilege” frameworks
- Password Policies: Require strong passwords to make accounts harder to hack. Enforce rules like minimum length, special characters, and regular updates. NIST advises against “complex password rules” and instead recommends they be at least 8 characters in length with a recommendation of 15 characters as outlined in NIST SP 800-63B
- Firewalls: Choose servers that have specialized protection for SFTP traffic, preventing unauthorized access and suspicious activity.
Also, check the physical security of the data center where your files are stored. Some regulations, like ITAR (International Traffic in Arms Regulations), require servers to be in specific locations. Make sure your provider’s data centers are monitored 24/7, have restricted access through biometric scans or key cards, and use advanced fire suppression systems to protect against physical disasters. Sharetru’s datacenters are all SOC 2 Type II certified, ISO 27001 certified, and our Advanced Security and Compliance Platform’s datacenter is FedRAMP Moderate Authorized (NIST SP 800-53).
Key Stats:
- Cybercrime could cost $10.5 trillion worldwide by 2025. (Source: Cybersecurity Ventures)
- Weak or stolen passwords are involved in 80% of data breaches. (Source: Verizon 2023 Data Breach Investigations Report)
- Businesses using encryption for sensitive files reduce breach costs by an average of 29%. (Source: IBM Cost of a Data Breach Report 2023)
Your SFTP server should make life easier, not harder. Employees need tools that are simple and convenient. The more intuitive your SFTP solution, the quicker your team can get up to speed and the less time you’ll spend on training. When choosing a solution, think about these features:
- Remote Access: Let employees securely access files from anywhere on laptops, tablets, or phones. This feature is essential for today’s remote and hybrid work environments.
- Custom Branding: Use your company’s logo, colors, and domain name (like sftp.yourcompany.com) to build trust and create a professional appearance.
- User-Friendly Interface: Make sure it’s easy to navigate so employees don’t need much training. A simple drag-and-drop file upload feature, for example, can save hours of time.
Convenience doesn’t stop at usability—it extends to reliability. A great SFTP solution ensures uptime and availability so employees aren’t frustrated by outages or errors. Remote access is especially important as more companies offer flexible work options. A convenient SFTP solution can even help you attract and keep top talent who value modern, flexible tools.
Fun Facts:
- Companies with good remote work tools have 25% less employee turnover. (Source: Owl Labs)
- 77% of remote workers say flexible tools improve productivity. (Source: Buffer’s State of Remote Work 2023)
Price matters, but it’s not just about the upfront cost. You need to think about long-term value. Many businesses make the mistake of focusing only on the initial expense and overlook hidden costs like maintenance, updates, and downtime of building your own solution instead of depending on experts. Here’s why hosted solutions are a smart choice:
- Skip Building Your Own Server: Setting up your own SFTP solution is expensive and takes a lot of maintenance. You’ll need to invest in hardware, software, and IT staff to manage it. Companies who build SFTP servers have already gone through years of “lessons learned.” There’s no need to invent a worse wheel.
- Cloud Hosting: Pay a monthly fee and let the provider handle hardware, updates, and repairs. This also means you’ll get professional support and faster problem resolution.
- Predictable Costs: With a hosted SFTP solution, your expenses are consistent, and you avoid surprise costs for hardware failures or upgrades.
A hosted SFTP solution like Sharetru gives you a predictable cost and professional support. This way, you avoid surprise expenses and get up and running quickly. Many providers also offer tiered pricing, so you only pay for what you use and can scale up as your needs grow.
- Setting up an on-site SFTP server can cost over $10,000, not including maintenance. (Source: IT Pro Research)
- Businesses save about 30% yearly by using cloud-hosted solutions. (Source: Flexera 2023 Cloud Report)
- Managed IT services reduce downtime costs by 50%. (Source: CompTIA Trends in Managed Services Report 2023)
Ready to Grow with You
Your business is always changing, so your SFTP solution needs to adapt. Scalability is key to handling growth without extra headaches. Look for these features:
- Unlimited Bandwidth: Don’t let limits slow down your file transfers. Large files and high transfer volumes shouldn’t be an issue.
- No File Size Limits: Handle both small files and huge datasets easily. Whether you’re sending a 10-page document or a 100GB database, your SFTP provider should manage it smoothly.
- Live Updates: Add storage or users without downtime. Your provider should allow you to make changes instantly to meet business demands.
- Flexible Plans: Choose a provider that offers adjustable plans so you can scale your usage as needed.
With a cloud-hosted solution, you can adjust as needed. Add more users or increase storage in minutes, no extra hardware is required. This flexibility lets you focus on growth rather than worrying about whether your solution can keep up.
Growth Stats:
- 95% of businesses say cloud solutions make scaling easier. (Source: IDG Cloud Computing Survey 2023)
- Companies using cloud services grow almost 20% faster. (Source: Deloitte Insights)
- 82% of businesses say scalability is a top reason for moving to the cloud. (Source: RightScale 2023 State of the Cloud Report)
Final Thoughts
Choosing an SFTP provider doesn’t have to be complicated. Focus on security, ease of use, cost-effectiveness, and scalability to find a solution that works for your business. A good provider will help you protect your data while keeping your team productive. With the right SFTP solution, you’ll save time, reduce risks, and be ready for whatever comes next.
Need help choosing the right managed file transfer service with SFTP integration? Book a demo or learn more through Sharetru’s website.
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