How Well Do You Understand Employee File Sharing?

Many business leaders fail to realize until it's far too late that what their employees are doing at work on mobile devices and desktop computers can potentially put the entire company at risk. You could go to great lengths in order to encrypt and protect user account passwords, but if someone sends a copy of that password to someone via email, that information is now out there for the world to see. The same is true for sending large files, sending important files through email or by giving hard drive access, and more. There are a few key factors about your employee file sharing habits that you absolutely need to know more about.

Key Factors You Need to Know

How Can Poor File Sharing Habits Affect Your Business?

Improper file sharing habits could potentially put your business at risk not only in terms of general data security, but also in terms of compliance with governmental regulations. If you take the time and care to set up a secure FTP file sharing service like Sharetru in your business, you have the peace of mind that comes with knowing your employees can operate in the digital realm without compromising the safety and security of important client information as dictated by law. If your employee decides that sending a client file to a co-worker via email is easier than using an FTP provider and is therefore preferred, those compliance strengths go out the window and your business could be in violation without you even knowing it. Likewise, a file sent over email can easily be intercepted. This is particularly true if that file is being accessed by either the sender or the recipient over a public Wi-Fi connection. Once again, your business has been exposed before you even realized that you had a problem in the first place.

What Should You Look Out For?

According to a study that was recently conducted by Egnyte, over 60% of workers in a business environment utilized two or more operating systems on a daily basis when accessing the important content they needed to do their jobs. This indicates a wonderful willingness to utilize technological resources in order to remain productive, as well as a desire for choice when it comes to how, where and when data is being accessed.

As a result, if your employee's file sharing habits are putting your business at risk, you need to make sure that your employees have the options that their own habits suggest that they want. Why does Employee A still insist on sharing a particular type of file over email, even in the face of knowledge that says this isn't safe? Is sending via email easier than your current file sharing option? If so, it's time to experiment with alternatives to help meet the usage needs of those employees while still remaining as safe and as secure as you and your clients need to be.